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Barbara Krasnoff's picture
Barbara Krasnoff

The Interesting Bits ... and Bytes

Microsoft drops Works -- finally

Okay, count how many times you've gotten a complaint from a less-than-knowledgeable user whose document couldn't be read on a friend's computer. "But they're both Word files!" the poor newbie cries. Uh, no. Almost invariably, one of them was created with Microsoft Works.

This badly conceived and badly managed home applications suite -- one can hardly call it an office suite -- has been bedeviling users for years. People would buy new computers under the impression that they were getting, say, a working word processor, and would only later find out that not only does said word processor offer very little, but it doesn't even use the same format that its big brother Word does.

And now, Microsoft is finally discarding what should have been kicked aside long ago. But of course, now I can't help wondering if what new users will get instead -- "reduced-functionality" editions of Word and Excel, complete with on-screen advertisements -- will be much better. At least, they've got the same format.

Of course, most users who are even somewhat savvy -- or who have friends and/or relatives who can help -- are using the free alternatives to Microsoft Office available for those who don't need to do any heavy lifting with their word processors or spreadsheets. There are certainly plenty of other apps out there, including freeware like OpenOffice.org, and Web apps like Google Docs and Zoho.

But there are still a few hangers-on out there whose computers came with Microsoft Works and who are too shy of new things to switch. If there's somebody like that in your family, be charitable. Don't laugh, don't make fun -- explain gently to them that even Microsoft has abandoned what wasn't a very good suite to begin with, and steer them gently toward, say, OpenOffice. They'll thank you in the end.

What People Are Saying

"reduced-functionality" editions of Word and Excel

I use the Abiword word processor and Gnumeric spreadsheet apps on Windows and have no problems.

Few tweaks needed by user in OpenOffice

OpenOffice is a great replacement for Microsoft Office. However, the user must be cautioned to make a few tweaks. In my opinion, the default of OpenOffice to save messages must be in .doc format (instead of .odf) because of the near ubiquity of MS Word format .doc.

That's an interesting

That's an interesting opinion: "In my opinion, the default of OpenOffice to save messages must be in .doc format (instead of .odf) because of the near ubiquity of MS Word format .doc."

That opinion, however, is a poorly thought-out one.

Have you ever tried to open a '.doc' file from, say, 10 years ago in a newer version of MS Office? It can't be done; you have to install additional 'plug-ins' from Microsoft to do read your own files in newer software.

A format for documents that will last for decades or longer is needed; one that can be read by anyone, regardless of their ability to access a particular reader that might not be able to handle older documents.

Like the inches & feet, and pounds & ounces measuring systems, the rest of the world has moved-on from silly systems like '.doc' files. Only the U.S. seems to stubbornly resist more robust standards like the 'metric system' and OpenDocument formats.

.DOC format

Good point -- it's certainly one of the tweaks I make whenever I install OpenOffice.org on a machine. But I imagine it's difficult to tell a company to make its rival's format the default for its word processor.

.rtf?

Preserves most formatting, even a crappy word processor like Word can read it. Also much smaller file size, not that anyone seems to care anymore...

Why is that a good point? Is

Why is that a good point? Is is so you can send the documents easier to someone else? I see little up side to having it save in .doc by default. Enlighten me

It's a good point in light

It's a good point in light of the topic of the article. If one is striving for compatibility with Word than it would be a logical tweak to make when installing OpenOffice.

yes and no. Word has been

yes and no. Word has been able to open works documents for some time now. The problem has been the people that have works could not open word documents. So from that stand point defaulting OO(OpenOffice) to .doc make little sense. With OO you have 3 choices when sending a document, send in the default format and let the receivers either use OO or install the plugin to read ODF documents(not the best because the receivers have to know what to do), save the document in .doc for the ones you are going to send it to(still not great but unlikely the receivers will have to do much) or save it as a PDF. I dislike the .doc format because you are not sure how it will look at the other end(many factors here) and seen too much file corruption in that format and loose the entire document

OpenOffice.org more than freeware

I applaud your recommendation of steering people toward OpenOffice.org, which is both more capable than Works, and less expensive.

But in case anyone be confused about your use of the term freeware, I would quote this good description from Wikipedia:
Software classified as freeware is normally fully functional for an unlimited time with no cost, monetary or otherwise. Freeware can be proprietary software available at zero price.[3] The author usually restricts one or more rights to copy, distribute, and make derivative works of the software.[4] The software license may impose restrictions on the type of use including personal use, individual use, non-profit use, non-commercial use, academic use, commercial use or any combination of these. For instance, the license may be "free for personal, non-commercial use".

Accordingly, freeware may or may not be free and open source software and, in order to distinguish, the Free Software Foundation asks users to avoid calling "freeware" free software.[5] The principal difference being that free software can be used, studied, and modified without restriction; free software embodies the concept of "free speech" while freeware that of "free beer". Freeware is also different from shareware; the latter obliges the user to pay after some trial period or to gain additional functionality.[6]

Technically, your Web apps like Google Docs and Zoho would also be freeware.