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Preston Gralla's picture
Preston Gralla

Seeing Through Windows

Here's how to combine OpenOffice and Google Docs

Want to get the power of the free OpenOffice, and combine it with the collaboration capabilities of Google Docs? There's a way to get the best of both worlds, with a free OpenOffice extension.

As I wrote on my blog yesterday, Google could deliver a knockout punch to Microsoft if it melded the power of OpenOffice with Google Docs, and then sold support for the two, as well as selling other services such as mail and mass storage.

You don't have to wait for Google to take the advice though. You can integrate the two today. An eagle-eyed reader of my blog noted that such a thing is already possible, to a certain extent. It's not available from Google, but instead is a free OpenOffice extension.

The extension, OpenOffice.org2GoogleDocs, will export OpenOffice documents to both Google Docs and Zoho. It will import them from both services as well.

It's not the full integration that one may hope for. But it's free, it works, and it's a great way to take advantage of both services. No matter how you look at it, it's a winner.

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What People Are Saying

Open Office is Open Source, Right?

That would mean that the source code is available to the very smart folks at Google, and even if they couldn't figure out how to port OOo to Google Docs, they could at least offer data file compatibility and transparent conversion to ease the movement from one platform to the other.
To do this the RIGHT way will entail making it simple for the users and fully compatible with all pertinent data formats.
Google has some wonderful technologies, and a visit to labs.google.com will open your eyes to some of the way cool stuff these folks are working on for us to use.
SOMEBODY needs to take Open Office online, either by extension or by conversion, if the Redmond Monster is to be met with any serious competition.
I'm rooting for Mountain View!

If only this worked better on Macs...

The new OpenOffice.org 3.0 is a terrific MS Office replacement for Mac users. OOo still has a long ways to go before it's a real Microsoft killer -- transitioning can be tough for MS Office power-users, since OOo has so far refused to carry over popular office keyboard shortcuts like Shift-F and Office find-and-replace codes, etc.; saving back to DOC and RTF file types can cause loss of formatting; and extensive customizations and use of macros and extensions and re-learning are expected of users in order to unlock OOo's full power and match various MS Office capabilities. But for basic-level type-and-save users is actually amazingly easy to use right "out of the box" and its price of $0 does blow MS Office out of the water. And even for advanced users that don't mind tweaking and twiddling and re-learning how to do the hundreds of things they can already do with MS Office without even thinking -- well, the upside of OOo for advanced users is that once you dig into it, it can actually do a ton of cool stuff that MS Office can't do.

But after installing OpenOffice.org2GoogleDoc, I was disappointed to find that it the extension didn't work. It installed OK, it shows up on the OOo toolbar, and you can click on the buttons to "Upload to Google Docs" and "Download to Google Docs" -- but then nothing happens. Nor will the configuration options open for the extension.

After searching various help forums, the culprit seemed to be Java -- Java 6 is required, but a lot of older Macs can't run Java 6 and newer Macs may not have it installed or set as the default. So I checked my settings -- I already had Apple's version of Java 6 installed, but I reinstalled a fresh copy just to be sure. Then I set Java 6 as my iMac's default Java. Saved my preferences. Closed and re-booted OpenOffice. Disabled and then Enabled the OpenOffice.org2GoogleDoc extension. Rebooted OpenOffice again. And still OpenOffice.org2GoogleDoc does nada.

So, that's too bad, as I've heard great things about this extension.

But I agree with your original post -- ultimately it would great for Google to embrace OpenOffice and launch an integration extension and online module of it's own, allowing for seamless integration between google Docs, Gmail, and OpenOffice.

Knockout Punch from Mosquito Technologies

Knockout punch??? How can Google deliver a knockout punch to Office which owns like 90% market share? Are you saying that Google can steal 50% from Microsoft with these two very weak technologies? How long has OpenOffice been in the market? How much market share does OpenOffice have?

To deliver a knockout punch, Google must convince 50% of all major enterprise level software vendors to integrate with their solution. Also, it must convince 50% of all end-users to do the same. Google is trying but it doesn`t have the marketing savvy to do this. Microsoft understands business. Google understands Internet search which will go by the way of the phone book.

"How long has OpenOffice

"How long has OpenOffice been in the market?"
OpenOffice has been around since 2001. It is based on Star Office. Star Office was made by a German company called Star Division, which has created office apps since 1984. So, OpenOffice and its "parent" software has been around as long or longer than MS Office.

"How much market share does OpenOffice have?"
This is hard to measure since it is free software that can be installed anywhere (on almost any OS). By some estimates (Freeform Dynamics) it is 20% in the home and 7% in the work place. I would guess the numbers are actually larger and some people use both MS and OO. Oh, and it is likely over 90% of Linux users.

If any company has the "marketing savvy", it is Google (and they definitely understand business). How do you think they have done so well, so far. It is far more than an internet search company. You should try out their other products sometime.

The "weak" office product by Google has only been around a few years now, but it has great strength in its collaboration abilities. Allowing multiple people to work on the same document at once. So, small businesses can now have the capabilities that large businesses have, for a reasonable cost, or free. Combine this with Open Office and you have a free product that can do what MS Office can do and more (collaboration). This could be a "knock out punch". Especially in today's economy. Open Source software will soon take over. I think we are starting to see the end of giants like MS.