Shark Tank: Time well spent
- IT TOPICS:Desktop Applications, Personal Technology, Software
This big, multioffice law firm has in-house training for all the standard programs used at the firm. But not everyone is willing to learn, says a support pilot fish working there.
"The constant excuse used by the clerical personnel was that they didn't have time to spare to attend the two-hour classes, despite our promises that the knowledge gained would make them more productive and easily make up for the lost hours in short order," fish says.
One day fish gets an irate call from the head secretary at a remote office. The network is corrupting my files, she says, and you have to fix it, now!
Turns out she's using a spreadsheet for tracking the time of interns and hourly personnel, and every time she opens it to review or work on it, something happens so that no one else can use it.
"Therefore, using the logic that attorneys and head secretaries are never wrong, it had to be the network," sighs fish. "Fueling her outrage, over 20 employee-hours had been spent in the last two weeks reconstructing the spreadsheets after they were 'corrupted by the network.' "
Fish travels across town to the remote office and starts his troubleshooting by trying to reproduce the error. He makes a copy of the spreadsheet file at the head secretary's PC, opens it within Excel, opens it from the desktop, opens it every way he can think of -- and it always opens and saves without trouble.
That's because you're doing it wrong! snaps the head secretary. She sits down and promptly opens the spreadsheet using Word.
"Of course, Word was perfectly happy to open it and convert it to a Word document," fish says. "She then saved it, forcing an .xls file extension, and said, 'That's how you're supposed to do it, but after I save it, no one can work on it again because the network corrupts it when I save the file!' "
Fish begins to explain that she should be using Excel, not Word, but the head secretary cuts him off. "She said she used Word for everything, and Excel wasn't even installed on her computer anyway -- this not three minutes after she watched me work on the spreadsheet in Excel," says fish.
"I showed her the Excel icon on her desktop, which earned me a dirty look and the comment, 'I don't have time to learn a new program. Make it work in Word for me!'
"I informed her that she really didn't have much choice, that I couldn't rewrite Word and that this was the sort of thing where spending two hours in our basic Excel training would have saved a lot of headaches and lost time.
"The reply was, 'I told you, I don't have time to spare for your silly, stupid classes -- I've lost too much time over the last two weeks because of this already!' "
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